In a construction site diary, you record the progress of a construction project in writing and in detail: Who did what? What equipment did you use? What material was used? Were there any incidents? Did they affect the schedule? Have you made any new agreements? All of this goes into the construction diary.
Once the construction project is complete, the construction diary is added to the construction file. It is worth creating the document in detail and conscientiously. This is because it provides all parties involved with a good overview of the construction progress. In the event of a dispute, it serves as important evidence.
Ideally, you should fill in the construction diary template every day. Or whenever you were on site at the construction site.
There are small differences between the construction diary and the daily construction report. The daily report is usually written by tradesmen as an internal document. It is shorter and helps with invoicing later on. The purpose of the construction diary is documentation: it serves as a source of information for all parties involved. It provides support in the event of a dispute or helps you to explain the reasons for delays.
The form in which you write the construction site diary is not mandatory. The paper version was common for a long time. However, the digital construction site diary is just as possible and is now on the rise. Before we go into the advantages of a construction site diary template: Find out here what belongs in a construction site diary.
A note in advance: This list is for your guidance only. What you write down also depends on what was going on at the construction site that day.
- General information on the order: date, construction site or order, client, contractor, time span of the project.
- Weather: temperature, wind, precipitation, cloud cover. Templates for construction diaries save a lot of time here: recurring information is displayed as a list: Simply tick the appropriate box.
- People on the construction site: How many? Who was present? For how long?
- Construction progress: status of the project and services rendered
- Material and equipment used: What was supplied? What was used and consumed?
- Disruptions and deviations: Were there any incidents that delayed the schedule? Did you notice any defects, errors or damage? Are there any concerns or challenges?
- Agreements, instructions, audits: What was discussed? What plans were submitted? Are there any additional orders? Which services have already been accepted?
From the site manager to the tradesman: all those involved usually sign the construction diary. This proves that everyone has the same level of knowledge and is informed transparently.
Save yourself the mountains of paper and searching! Use our PDF template for your construction diary: access important information at any time and complete the document more quickly. On the road or in the office.
Simply download, copy and fill out again and again. You fill in the template digitally: This means that you don't have to print it out x times. This saves time and paper!
Construction diaries are usually kept by the architects or site managers. Depending on the contract, they may even be obliged to do so.
Filling out the form is an additional task. However, it will make your work easier in the medium and long term. And for these reasons:
- Maintain an overview at all times: In the flood of information and orders, you have an overview of the status and progress of orders. You will notice at an early stage if plans are postponed. This also applies after the order has been completed: you can still see months later what the reasons for the changes were.
- You can answer your customers' questions faster and in more detail: in the digital construction diary, you can record everything your customers might ask with just a few clicks and glances. This promotes trust in your work and a good relationship with your customers.
- In the event of disputes, misunderstandings, defects or damage, you have complete documentation in your hands. You can use it to prove that you have done a good job and whether or when the problems were known. Completed tasks, agreements, warnings: You have everything in black and white.
Digital construction diary templates have several advantages over the paper version. If you store the template in the order documentation in the Meisterwerk app, this makes things even clearer and faster.
- Mobile and always with you: you no longer have to remember to take the form book or printout with you. You have the construction diary template with you at all times - on your tablet, smartphone or computer in the office. You fill it out in the office or on the construction site. Have it digitally signed there and then.
- Complete documentation: In addition to the construction site diary, you can directly upload additional documents that expand and support your information. These can be before and after photos, but also plans showing where electrical cables or pipes run or photos of defects. All important data is stored in one place, sorted chronologically.
- Reduce mountains of paper: You can fill out our template for the construction diary directly on the device. You don't need to print it out. Simply copy the original template for each new report, saving you printer paper and reducing the paper chaos.
- Simpler and clearer than many programs: The digital skills of the workforce in trade businesses can vary greatly. Some programs for construction site diaries are very extensive because they are aimed more at site managers. The many functions make the programs confusing. It takes time for everyone to familiarize themselves with them. A template makes it easier to get started with digital documentation: it can be flexibly integrated into your existing organizational processes. It focuses on the essentials and is quick and easy to fill out.
Get the organizational aid for construction projects: Document progress seamlessly, comprehensibly and with little time expenditure. No printing, no searching through mountains of paper. Fill out the PDF template digitally. In the Meisterwerk app, you save it where your order documentation takes place. This means that even long-term projects remain clear.
